Procedures & Paperwork for Clubs at Ripon High School
Remind Account - stay up to date on meetings, procedures & deadlines! Send message to 81010 with @clubsrhs1
Contact for assistance and/or questions:
Jill Mortensen - Activities Director, jmortensen@riponusd.net
Laura Ochoa - Yearbook & Club Advisor, lochoa@riponusd.net
David Wang - Club Committee Coordinator, 62806254@riponusd.net
Contact for assistance and/or questions:
Jill Mortensen - Activities Director, jmortensen@riponusd.net
Laura Ochoa - Yearbook & Club Advisor, lochoa@riponusd.net
David Wang - Club Committee Coordinator, 62806254@riponusd.net
Stay connected & informed!
Remind: 81010 @clubsrhs1
Instagram: @asbofriponhighschool (links in bio)
Constitution
Every club on campus must have an updated Constitution at the start of each school year with a completed approval officer form. A hard copy of an update Constitution along with the officer form must be given to the ASB Bookkeeper. A digital copy of the Constitution must be emailed to Jill Mortensen, jmortensen@riponusd.net, to put on this website.
A club that has been inactive for 18 months will be dissolved and removed from the accounts with the ASB Bookkeeper.
To create a club, these are the following items needed: Adult Advisor, Mission Statement embedded into the Constitution as to the inclusive nature of the club at RHS, Constitution. These items must be turned into the Activities Director for formal approval and then sent to the Principal for final approval of establishment. A club must be formally approved to participate in Club Rush, have meetings, hold fundraisers, and more.
A club that has been inactive for 18 months will be dissolved and removed from the accounts with the ASB Bookkeeper.
To create a club, these are the following items needed: Adult Advisor, Mission Statement embedded into the Constitution as to the inclusive nature of the club at RHS, Constitution. These items must be turned into the Activities Director for formal approval and then sent to the Principal for final approval of establishment. A club must be formally approved to participate in Club Rush, have meetings, hold fundraisers, and more.
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Budget
Required to complete prior to the new school year in April/May. Directive to come from the ASB Bookkeeper.
Facility Request
In order to use a facility at RHS, the advisor must work with the Club President to formally request the location at the following website. If there are any issues in requesting a facility, please email Marti Ulrich who is in charge of facilities. mulrich@riponusd.net
To view and create Use of Facilities, please follow this link: https://www.riponhigh.net/use-of-facilities
To view and create Use of Facilities, please follow this link: https://www.riponhigh.net/use-of-facilities
Master Calendar Activity Request
To place an event on the Master Calendar of Activities which will be place on the school website, please complete the following google form.
In order to give formal approval of an event for the following school year, this data is collected from each group on campus in April & May of the current year.
If an event is not yet created, you can complete the form during the active school year, but there is no guarantee of approval.
Here is the link to complete a Master Calendar Activity Request: https://forms.gle/KhcGjCvjCA5EqzcZ7
In order to give formal approval of an event for the following school year, this data is collected from each group on campus in April & May of the current year.
If an event is not yet created, you can complete the form during the active school year, but there is no guarantee of approval.
Here is the link to complete a Master Calendar Activity Request: https://forms.gle/KhcGjCvjCA5EqzcZ7
Fundraising Request
In order to hold a fundraiser on campus, you must complete a fundraising form for formal approval. You are not allowed to hold a fundraiser unless this approval process has been completed. If the fundraiser is done with approval, the funds raised will go into the general ASB Fund and not be allocated to the specific club that held the event.
Please note: there are board policies in place at the district level that restrict our fundraiser activity and these policies must be followed accordingly.
Please note: there are board policies in place at the district level that restrict our fundraiser activity and these policies must be followed accordingly.
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Agenda August 18th, 2021
Club Rush - Recruitment
1. Occurs in August each school year.
2. The purpose of club rush is to showcase your club and its goals. It is a time to share and recruit members into the club for the school year.
3. Please communicate via email with the Activities Director that your club would like to participate.
4. Your club will be responsible for the following:
a. Table, Chairs, decorations, sign up sheets, goodies to give away, etc.
b. Your advisor will need to excuse you ten minutes prior to lunch starting to set up and excuse you ten
minutes at the end of lunch to clean up your area.
c. Set up location will be along the E wing by the grass area near the amphitheater. We will work on a chart
spacing clubs to meet the guidelines of COVID safety protocols. You may want to bring an overhead
awing due to sun, though our goal is to find a place for everyone in the shade.
d. Student leaders and advisor should be present at the table.
2. The purpose of club rush is to showcase your club and its goals. It is a time to share and recruit members into the club for the school year.
3. Please communicate via email with the Activities Director that your club would like to participate.
4. Your club will be responsible for the following:
a. Table, Chairs, decorations, sign up sheets, goodies to give away, etc.
b. Your advisor will need to excuse you ten minutes prior to lunch starting to set up and excuse you ten
minutes at the end of lunch to clean up your area.
c. Set up location will be along the E wing by the grass area near the amphitheater. We will work on a chart
spacing clubs to meet the guidelines of COVID safety protocols. You may want to bring an overhead
awing due to sun, though our goal is to find a place for everyone in the shade.
d. Student leaders and advisor should be present at the table.
Agenda September 15th, 2021
Homecoming, Dude Be Nice, Military Cards
1. Homecoming
- All the information can be found: http://asbofriponhighschool.weebly.com/homecoming-2021.html
- Parade Theme: https://forms.gle/HEFKRSQhzwZ9n3hd9
- Parade Entry Drive Form can be found on link above. Please print, fill out, get copy of driver's license & insurance and turn into
Morty.
2. Dude Be Nice - Info to Morty by 22nd of September
- If your club wants to be involved, let Morty know.
- Tshirt sizes to Morty, cost is $20 (price increase), for each shirt.
3. Military Cards - Community Service
- Let Morty know if you want to participate by the 22nd.
- Due to Morty by October 15th
- All the information can be found: http://asbofriponhighschool.weebly.com/homecoming-2021.html
- Parade Theme: https://forms.gle/HEFKRSQhzwZ9n3hd9
- Parade Entry Drive Form can be found on link above. Please print, fill out, get copy of driver's license & insurance and turn into
Morty.
2. Dude Be Nice - Info to Morty by 22nd of September
- If your club wants to be involved, let Morty know.
- Tshirt sizes to Morty, cost is $20 (price increase), for each shirt.
3. Military Cards - Community Service
- Let Morty know if you want to participate by the 22nd.
- Due to Morty by October 15th
Dude Be Nice Tshirt
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Example Military Card
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Agenda October 20th, 2021
1. Dude Be Nice
- Shirts should be in by the 25th. Please collect funds and get to Morty based on the number given in September.
- Break down of the week event - asking those who wanted to participate the following:
Giving week of kindness & positivity
Thursday - College Spirit Day, Advisory Gratitude
Friday - Dude Be Nice, Red & White, or class tshirt spirit day
- What does each club want to give to our dude/dudette? Clubs involved: Leadership (shirt & basket), Drama Club, Kindness Club, JROTC, Yearbook, GSA, FFA
- Balloons
- Candy
- Flowers
- Cards
- etc
- Still working on the idea of how to present to our person. No rally at field. Any ideas?
2. Military Cards
- Red Cross 100+ turned in already! Wahooo!
- Progressive Youth? Crystals Club? They were due Oct 15.
- Leadership will have 205 done very soon.
3. Warm & Fuzzy Week
- Advisory decorate inside of door project
- Leadership wrap doors like present
- spirit dress week
- Holiday Tree Competition
- Holiday night rally?!?!?! Not sure we can do this right now: covid & weather
- Shirts should be in by the 25th. Please collect funds and get to Morty based on the number given in September.
- Break down of the week event - asking those who wanted to participate the following:
Giving week of kindness & positivity
Thursday - College Spirit Day, Advisory Gratitude
Friday - Dude Be Nice, Red & White, or class tshirt spirit day
- Dude Be Nice Week Meeting November 1 - November 5
- Meeting Began: 11:28 AM 10/18/21
- Thursday, Nov 4
- Gratitude Video for Advisory
- Instagram Post for Gratitude (juniors not in charge)
- Dude Be Nice is a GIVE event, not ASK
- Possible dress up days
- Possible rally (5th) (outside??)
- Clubs Involved:
- Kindness
- GSA
- Possibly Combine ??
- Yearbook
- FFA
- JROTC
- Drama
- Leadership
- Do clubs have a day to participate?
- Shirts by 25th
- Days: Not a Full Dress Up Week
- Monday - Chalk (Kindness and Drama)
- Tuesday - Tunes (Leadership)
- Wednesday - Thankful Leaves (JROTC) OR Warm Treat (GSA)
- Possibly Thursday w/ Advisory
- Thursday - Photo Booth (Yearbook) & Teacher Flyers College Spirit
- Friday - Hot Chocolate (FFA) Red & White
- Talk to Cafeteria
- Dude/Dudette: Top Secret
- Meeting Adjournment: 12:14 pm 10/18/21
- What does each club want to give to our dude/dudette? Clubs involved: Leadership (shirt & basket), Drama Club, Kindness Club, JROTC, Yearbook, GSA, FFA
- Balloons
- Candy
- Flowers
- Cards
- etc
- Still working on the idea of how to present to our person. No rally at field. Any ideas?
2. Military Cards
- Red Cross 100+ turned in already! Wahooo!
- Progressive Youth? Crystals Club? They were due Oct 15.
- Leadership will have 205 done very soon.
3. Warm & Fuzzy Week
- Advisory decorate inside of door project
- Leadership wrap doors like present
- spirit dress week
- Holiday Tree Competition
- Holiday night rally?!?!?! Not sure we can do this right now: covid & weather